How to name client files so the right version is easy to find
A practical file naming system for client deliveries, with examples for projects, formats and revisions that still make sense outside your working folder.
The SentIt blog
Guides to better client file handoffs
Practical advice for freelancers and small teams on sending large files, organising deliveries and handling revisions.
How to write a client delivery note, with a reusable template
Help clients use the files you send: explain contents, next steps, revisions and download dates in a short delivery note, with a template you can adapt.
How to hand over brand identity files to a client
Package logo exports, source artwork, templates and guidelines so clients know what to use. A practical final handoff guide for designers and studios.
A campaign file handoff checklist for small agencies
Bring approved assets, presentations, exported copy and delivery notes into one client handoff. A campaign checklist for small agencies with scattered files.
How to deliver final photos your client can use
Separate web-ready photos from the full-resolution collection, explain downloads and expiry, and check image previews before sending the finished set.
How to deliver masters, instrumentals and stems to clients
Name release versions clearly, package stems with session notes, and explain audio previews and original downloads in one handoff for artists and labels.
How to send large files to clients without email attachments
Why attachments fail for big client files, and how to send them as one organised download link with a clear expiry date and a page you have checked yourself.
A practical client file handoff checklist
A reusable checklist for freelancers and small teams: naming, folder structure, context, final checks and sending, so client handoffs arrive complete and clear.
How to update shared files without sending a new link
Keep one delivery link through revisions: add and remove files, tell people what changed, and plan around the link’s expiry date instead of starting over.